Searching tools outlook

To work around this issue, you can add the Shared Mailbox as a secondary Exchange account to the profile. First you will need to check if the shared mailbox is already listed as an account in the profile. If so, you will have to remove it. To do this, follow these steps:. Choose More Settings , and then select the Advanced tab. In the Open these additional mailboxes section, choose the shared mailbox and then select Remove. From the File menu, select Add Account.

When prompted for a password, choose the option Sign in with another account and use the Exchange account credentials that has permissions to the shared mailbox. Some items may not be included in your search results. This will occur if you're using a perpetual volume license MSI version of Outlook. This is currently a limitation with perpetual versions of Office.

To work around this, you can disable server search as a short-term solution. In Microsoft Outlook for Mac, you may receive a "No Results" message when you try to search for an email message or apply a filter to a folder, and task items are not displayed in the Tasks folder.

Additionally, when you search for mail items by using the Mac OS native Spotlight Search, your search may be unsuccessful. If you recently created a new Outlook Profile in Outlook for Mac, added a new account, or if you recently imported new data from a source such as a PST or OLM file, Spotlight indexing may not be complete.

In this case, Outlook for Mac displays a "No Results" message. To resolve this issue, wait for indexing to finish, and then search again. If the Profile or Identity name contains a special character, follow these steps to change the name:. If the issue is still unresolved, the Spotlight index may be corrupted. To reindex the Spotlight index, follow these steps:. Note: In this command, the path after "-g" is the default path of the Outlook installation.

Reindexing will take some time to complete. After the process is complete, exit and then restart Outlook. If you still cannot search in Spotlight after you follow these steps, and if you have allowed for enough time for Spotlight Indexing to be completed, you may have to uninstall Office for Mac and reinstall it.

Learn to narrow your search criteria for better searches in Outlook. Find a message or item with Instant Search. Outlook search returns no results Outlook search returns incomplete results Outlook search can't find older emails.

Error: Search performance will be impacted because of a problem with how Outlook search is configured Search folders show unexpected PersonMetadata items with no subject. Shared Mailbox: Problems with search results Outlook only: Search tab is greyed out. Start Outlook and click in the Search box. When the Indexing Status dialog appears, you should see the following: If Outlook has not finished indexing, note the items remaining to be indexed, wait five minutes, and then check again.

Click the Windows Start menu and click in the Search box. Type services. Exit Outlook. Open Indexing Options in the Windows control panel. Select OK , and then select Close. Follow these steps to make sure that the indexing options are configured correctly: Exit Outlook. In the Indexing Options dialog box, select Advanced. Select the File Types tab.

Make sure that the Index Properties and File Contents option is enabled. In the Advanced Options dialog box, select Rebuild. Restart Outlook. Click in the Search box and try your search.

Use filters to narrow your search and show older email messages. Enter your email address to subscribe to this blog and receive notifications of new posts by email.

Email Address:. Still Waiting! Blog at WordPress. Skip to navigation Skip to main content Skip to primary sidebar Skip to secondary sidebar Skip to footer Smart Office philippospan. Search Tools Tab in Outlook Oct 9. The Search tab is separated from the following areas and which will be described below: Scope: The Scope area offers the options for our search to be based on the current folder, all subfolders, all folders of the current type and all Outlook Items.

Results: The Results area display the items based on our criteria. Refine: With the Refine area changes reflect common properties of items stored in the current folder. Options: With the Search Tools area, we can check the indexing status or our Outlook items, select which data files to search, or to access other advanced search options.

All Mailboxes : We can expand our search so we can include all mail folders in all mailboxes. Current Mailbox : We can expand our search so we can include all mail folders in this mailbox.

Current Folder : We can only search within the current folder. Subfolder s: We can expand our search to include all subfolders of the current folder. All Outlook Items : We can expand our search to include all Outlook items. Instant Search is not case sensitive. Items containing bob , along with all of the variations listed in the previous row, or moore , along with any other words that contain moore , but not necessarily in that order.

Items containing both bobby and moore , but not necessarily in that order. Items containing bobby , along with all variations listed in the first row of the table, but not moore. Items containing bobby , along with all variations listed in the first row of the table, moore , or both.

Items containing the exact phrase bob and not the variations such as bobby or bobbin. To search for an exact string, you must use quotation marks. Items sent from bobby moore. Note the use of double quotes so that the search results match the exact phrase within the quotes. You can also type from: and then the first few letters of a contact's name and Outlook will suggest a list of contacts for you to select.

Items sent from bobby moore where status report appears in the subject line, body, or attachment contents. Items that have attachments named presentation. Items in which the e-mail address bobbymoore contoso.

Items that contain a category name that includes the word red. For example "Red category" or "Redo" or "Redundant. Items whose size is less than 10 kilobytes. Items whose size is larger than 5 megabytes. Note the use of parentheses to group the dates. Relative dates For example: today, yesterday. Multi-word relative dates For example: this week, last week, last month, last year. Starting in Outlook for Windows build You may notice slight differences in behavior.

Support has been dropped for days of the week and months referred to by name, Tuesday, March, etc. Items that you sent to bobby when you are searching in the Sent Items folder. Real people answering real questions to make the experience better.

Lookeen works quite well, I do a lot of research on cancer genomics and use it in the process. So for any of you who want a great indexing system for a PC I would strongly suggest you try them out! I received support because the Lookeen plugin did not start in Outlook Thank you very much Lookeen! The number one search tool! We are very happy with Lookeen, and use it broadly in our company. We believe that it is the best Outlook search tool on the market.

Lookeen has been am amazing product. It keeps all of my emails and files in order and readily available. The most recent version is so quick! The customer support is second to none!! I can find ANY indexed item in about 2 seconds, preview it, and manage it delete, move, copy, etc. The quickest search tool. I have been a long time user of Copernic Desktop but having issues with their v5 staibility and not able to index Outlook emails linked to my company exchange setup , I have trialed Lookeen and been very please with the speed and the stability.

Happy to have made the move.